Bank Setup for P2P process:

 

Login to your user:

Go to Set up and Maintenance 

 

Click on Task Panel -> Click on Search Button

Search for Task Name -> Manage Banks

Click on + Button to add the Bank:

Entered all mandatory fields then click on Save and Close Button:

Now click on Create Branch  to create a Branch for your Bank: 

Enter your all mandatory fields:

Click on Save and Close then OK Button and your Bank Branch has been created.
 

Now Click on Create Account to create your Bank account for the Branch:

Entered all highlighted value and click on Save and Close:

Your Bank Account has been created successfully .

Bank Setup has been Completed 😊

Supplier Setup Part2

 

Go to Site Tab and Click on + Button:

Enter value in mandatory Fields:

Than go to Site Assignments  Tab and assign your BU and click on Save and Close Button:

Click on OK Button :

Now go to the Contact Tab and Click on + Tab:

Enter the Contact person Details for Supplier and click on Save and Close Button:

Your Supplier Created Successfully .

Note: Please assign Contact to Site and Site to Address.

And We Completed Supplier Setups 😊

Supplier Setup Part1

 

Go  to Spring Board and click on Navigator and select Procurement 

Click on Supplier:

Click on Task Panel and then click on Create Supplier :

Entered all Mandatory details which shown in Screenshot and Click on Create Button:

Select your Supplier Type as shown below and entered other details as per your Supplier data:

Now Click on Address Tab then click on + Button to create an Address:

Enter your Supplier Address Details:

    

Click on Save Close Button to save the Address and Click on OK :

    

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Role required for P2P(Procure to Pay)

 

Before going to further setup Please assign al mandatory roles.

Note: You can find the roles details from Oracle Repository .

https://docs.oracle.com/en/cloud/saas/index.html

Some of the important Roles for P2P process:

• Application Implementation Consultant
• IT Security Manager
• Procurement Manager
• Procurement Requester
• Supplier Administrator
• Supplier Manager
• Employee
• Buyer
• Warehouse Manager
• Product Data Steward
• Accounts Payable Manager
• Accounts Payable Payment Supervisor
• Accounts Payable Specialist

 For more details please visit Oracle Repository : https://docs.oracle.com/en/cloud/saas/index.html

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Buyer Setup for P2P Process in Oracle Fusion

Buyer Setup- After creating an employee user , we have to define the user as buyer so he can create Requisition, PO , Supplier and Supplier Site etc.

 Login to your user:

Go to Set up and Maintenance 

 Click on Task Panel -> Click on Search Button

Search for Task Name: Manage Procurement Agents    

 

Click on + Button to Add user as Procurement Agent :

Entered your User details and below mentioned value:

Field	Value
Procurement BU	CHENNAI_BU
Agent	Soni, Rohit
Default Requisitioning BU	CHENNAI_BU
Manage Requisitions	Full
Manage Purchase Order	Full
Manage Purchase Agreements	Full
Manage Negotiations	Full

Click on Save and Close and you user has been associated with Procurement Agent.  

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Creating an employee user

Creating an employee user for P2P Process:

 

Login to your user:

Go to Set up and Maintenance 

 Click on Task Panel -> Click on Search Button

Search for the Task name -> Manage Users and Click on hyperlink

 

Click on + Button to Add new User :

Enter all the Mandatory details as shown in Screenshots:

Click on Save button.

User created Successfully 😊

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Procure to Pay in Oracle Fusion with required Setup and Transactions

The P2P cycle have  the following steps,

 

Pre-requisite Setups in Fusion:

1. Employee/User – Super Visor Setup

2. Buyer Setup

3. Supplier Setup

    a. Supplier

    b. Supplier Address

    c. Supplier Sites

    d. Supplier Contacts

 

4. Bank Account Setups

    a. Banks

    b. Branches

    c. Bank Accounts

 

5. Payment Setups

    a. Payment Templates

    b. Payment Formats

    c. Payment Document

    d. Payment Process Profile (PPP)

    e. Payment Process Request Template (Optional)

 

6. Enabling the Non-catalog link in Requisition page

7. Requisition Preferences Setup

 

8. Approval Setups

    a. Requisition Approval

    b. Purchase and Contract Purchase Agreement Approval

    c. AP Invoice Approval

 

9. Items

Process Flow of P2P in Oracle Fusion:

1. Create Contract Purchase Agreements.

2. Create Requisitions and get Approve.

3. Create Purchase Orders and get Approve.

4. Receive the goods.

5. Create Payables invoice with Match PO Lines and get Approve.

6. Pay the invoice to Supplier with Check Payment Method

7. Transfer Payables data to General Ledger

8. Transfer Payments data to General Ledger

9. Verify the Notifications in Mail

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Procure to Pay (P2P) Process Flow

Procure to Pay (P2P) Process Flow

Purchase to Pay, also known as Procure to Pay and abbreviated to P2P, comprises a number of stages that describe the end-to-end process from an organisation ordering a product or service from suppliers, through to making the subsequent payment for those products or services. The main stages of this process are creating requisition, selecting vendor,  product ordering, receipting of delivery of product/service,  invoice processing, making payment and posting to General Ledger.

• The process begins with planning what Goods are required, when they need and the price that the company can afford to pay for materials.
• Then the company prepares a list of Suppliers that they think can provide the Goods for them.
• The company asks each of the Suppliers to submit a quotation(request for quotation), which includes the price, terms of delivery, quality of materials, and any other information that they need for making their decision. This stage could also involve negotiating with the Supplier for the best deal.
• Once a Supplier has been chosen, the buyers create a purchase requisition form (PO Requisition)that includes information such as the description of goods and services, department account number, signatures of the authorised managers, delivery instructions, and quotation from the authorised Supplier.
• A purchase order(PO) is sent to the Supplier to supply the goods along with instructions as to the conditions under which they have to be supplied to ours inventory.
• Once the company receives the goods from the supplier, the purchasing department prepares a Goods Receipt Note(GRN). This is an important document that can later be used for reconciling if what the seller delivered was matching what they asked for.
• The Goods Receipt Note is compared with the Purchase Order to validate if the two match. If there are any discrepancies, the buyer can contact the seller and post a complaint. Checks are made if the goods are suitable for use or not(Goods Inspection) if the correct quantity has been delivered if all the goods meet the ordered specifications, and they are priced according to the terms of the purchase order. If any goods are damaged then the buyers will have to contact the sellers and ask either for a replacement or a refund.
• Once the verification of the goods is done then invoice is created and the necessary approvals from the higher managers are obtained.
• Once invoice is approved then as per payment terms(Immediate Days,60 Days or 120 days ) make the payment to respected supplier and then post to General Ledger(GL) and then P2P  process completed.  

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